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BevWerk Docs

Add and edit inventory items

Everything else in BevWerk depends on inventory records existing. This is how they get created.

A record points at a Product

Section titled “A record points at a Product”

An inventory item is not a free-text beer name. It points at a Product from your catalog and carries a Product Display Name for how it should read on a menu.

That indirection is deliberate. The Product holds the facts that never change — the producer, the style — while the inventory record holds the facts about this keg: what you paid, what size it is, and where it is in its life. Fix a producer’s name once in the catalog and every inventory record that points at it is correct.

Keg Details

Section titled “Keg Details”
  • Size — determines how many ounces you have to sell, and feeds every yield calculation downstream.
  • Type — the gas used to pour it, which is part of how the keg is served rather than what is in it.
  • Cost — what you paid for the beer, which is what margin is measured against.
  • Deposit — what you paid for the vessel, tracked separately because you expect it back. See Track kegs through distribution.
  • Level and Status — where this keg is in its life.
  • Notes — anything the structured fields do not capture.

Sizes must be distinct

Section titled “Sizes must be distinct”

If you see Inventory Size already exists, a record with that size is already on file for the item. This guard exists so two records cannot quietly represent the same thing, which would double-count your stock.

Cloning

Section titled “Cloning”

Inventory work is repetitive: the same beer arrives again, or one delivery brings six near-identical records. Cloning an existing item copies its setup so you adjust the few fields that differ instead of retyping the ones that do not.

Images

Section titled “Images”

Inventory items can carry an image. It travels with the beverage to the surfaces that display one, so a Website Menu or Digital Menu can show the can rather than just its name.

Pricing is suggested, not imposed

Section titled “Pricing is suggested, not imposed”

If you have set a markup strategy, BevWerk suggests a price when you add an item. Override it whenever the suggestion does not suit the beer — the strategy exists to stop prices drifting by accident, not to prevent you from making a decision.

Packaged inventory works the same way

Section titled “Packaged inventory works the same way”

Bottles & Cans records follow the same shape with formats appropriate to packaged product. The split is about lifecycle, not complexity — packaged stock does not empty a keg or occupy a tap.

What to do next

Section titled “What to do next”